Where do you start when you decide to switch to VoIP?
Setting up small business VoIP phones systems seems like a challenge. Let these
eight steps make installing your first business VoIP system a success.
Network capacity – First and foremost, you need to know your
network capacity. Can it handle the increase in data? Is it sufficient to
sustain network flow? Do you have the proper LAN (local area network) setup for
VoIP? Without a network, you will not have the infrastructure to use VoIP
services. Have your network administrators give your network a check-up so you
can check this important requirement off the list.
Internet connection – Know the bandwidth available to your
small businesses. Each and every business has its own internet needs and
requirements. Before you switch to VoIP, you need to make sure your current
connection can handle
VoIP service alongside your current internet use.
PTSN – Small business VoIP systems do need internet
connections, but they also need electricity. Have a conventional landline in case
of power outage or emergency such as earthquakes, fires, snowstorms, and other
natural disasters can all crash your network. With a backup landline, you will
still be able to make calls.
Calling habits – Look at your calling habits. If you
frequently make long distance and international calls, VoIP can help you
optimize savings. If you usually limit yourself to local calls, VoIP will not
be as cost effective but it will allow you to quickly expand your calling area
and business.
Hosted phone system – How many users will your small
business network have? The number of users can help you choose between a
premises-based or hosted PBX which is the system that allows your office to
have various extensions. If your business has fewer than fifteen users, and you
do not want to hire someone to deal with the phone system, try a hosted PBX. It
does cost more for a hosted system, but it places the responsibility in the
hands of experts.
VoIP service – There are lots of VoIP providers out there.
And each provider offers different services, options, and service plans. Do
intensive research to find the best VoIP plan for your small business. Visit a
Business VoIP Comparison page
to start your research.
Equipment – Many providers supply standard equipment with
their service. Once you have determined what VoIP features and services your
small business needs, make sure you will get the appropriate equipment.
Final step – It may seem obvious, but make sure you budget
for your switch to VoIP. Will you make a single, upfront payment? Set up a
monthly plan? Or do you want to make a down payment and finance the remainder
of the bill? Each provider has different payment and financing options, which
can weigh in on your choice of provider.
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